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How to Create a Shopping Center Redevelopment Timeline

Plan a shopping center redevelopment project with a Gantt chart. Track tenant negotiations, anchor relocation, demolition, construction, and re-leasing milestones.

How to Create a Shopping Center Redevelopment Timeline

The Problem: Redeveloping a Live Retail Center Requires Operating It While Demolishing It

Redeveloping a shopping center—converting a defunct department store anchor into small shops and restaurants, adding a residential or hotel component, or repositioning a struggling strip center—is one of the most complex real estate projects because it must be executed while the center continues to operate. The inline tenants are still open for business. Their leases may not expire for years. Their co-tenancy clauses may give them the right to reduce rent or terminate if certain conditions aren't met. The parking lot that needs to be demolished for the new residential tower is currently serving 300 shoppers.

Redevelopment projects that fail to plan tenant coordination explicitly end up in legal disputes, co-tenancy violations, and construction delays caused by tenants who refuse to allow access to their space for utility reroutes. Developers who treat the redevelopment as a pure construction project—without mapping out which leases need to be modified, which tenants need to be relocated, and which construction activities will be visible to shoppers—consistently encounter both legal and schedule problems that cost millions to resolve.

gantt-chart.io lets retail redevelopment teams build a timeline that tracks tenant coordination alongside construction, making the dependencies between lease expirations, demolition phases, and new construction visible to the whole team.

Prerequisites

Before building your shopping center redevelopment timeline:

  • Current tenant roster: All existing leases, expiration dates, co-tenancy provisions, exclusives
  • Redevelopment program: What's being added (residential, hotel, new retail, restaurant, entertainment)?
  • Anchor status: Is the anchor tenant staying, leaving, or being replaced? What are their rights?
  • Phasing plan: Which portions of the center are being redeveloped first?
  • Entitlement requirements: Any rezoning, density bonus, design review needed for the new program
  • Financing: Ground-up construction financing for new components; any recourse to existing income?
  • Demolition scope: Which buildings are being demolished vs. renovated
  • Parking plan: How parking is maintained throughout construction—critical for existing tenants

Step-by-Step Instructions

Step 1: Set Up the Redevelopment Timeline

  1. Open gantt-chart.io
  2. Title it "[Center Name] Redevelopment — [City] — Target Delivery [Phase] [Year]"
  3. For a major shopping center redevelopment, set the view to cover 4-8 years
  4. Use Month view for entitlement and lease coordination; Week view for active construction phases
  5. Add Phase 1 Delivery and Stabilized Occupancy as red milestones. Add Anchor Lease Modification Executed and Demolition Permit as orange milestones.

Step 2: Tenant and Lease Coordination

  1. Create a task group: Tenant & Lease Coordination
  2. Add:
  • Lease audit — co-tenancy and exclusives review — 4-8 weeks; identify all provisions affected by redevelopment
  • Anchor tenant negotiation — 2-12 months; lease modification, buyout, or relocation agreement
  • Anchor lease modification executed — milestone
  • Inline tenant impact analysis — 2-4 weeks; which tenants are affected by Phase 1 construction
  • Tenant relocation negotiations — 2-6 months for affected tenants
  • Temporary space or rent abatement agreements — concurrent with relocation negotiations
  • Lease termination agreements (for spaces to be demolished) — 2-6 months per tenant
  • New anchor / key tenant pre-leasing — 3-12 months; lender may require executed lease before construction

Step 3: Entitlements for New Program

  1. Create a task group: Entitlements
  2. Add:
  • Pre-application meeting with planning — 2-4 weeks to schedule
  • Rezoning / PUD amendment application (if adding residential or hotel) — 4-8 weeks to prepare
  • Entitlement application submittal — milestone
  • Environmental review (CEQA/NEPA if applicable) — 3-18 months
  • Traffic impact study — 8-14 weeks
  • Design review / architectural review board — 2-6 months
  • Entitlement approval — milestone
  • Building permits for new construction — 4-12 weeks after entitlement

Step 4: Demolition and Pad Preparation

  1. Create a task group: Demolition
  2. Add:
  • Hazmat survey (asbestos, lead) — buildings to be demolished — 3-5 weeks
  • Hazmat abatement — 2-8 weeks if present
  • Utility disconnection coordination — 2-4 weeks; coordinate with utility providers
  • Temporary utility reroutes for remaining tenants — 4-8 weeks; must be complete before demo
  • Demolition permit — milestone
  • Demolition — Phase 1 buildings — 4-12 weeks
  • Debris removal and grading — 2-4 weeks
  • Pad ready for new construction — milestone

Step 5: New Construction

  1. Create a task group: New Construction
  2. Add:
  • Phase 1 construction start — milestone
  • Foundation and underground — 2-6 months
  • Structural frame — new buildings — 3-12 months
  • Envelope closure — 2-4 months
  • MEP rough-in — 3-6 months
  • Interior finishes — new anchor / retail — 2-4 months
  • New residential / hotel component — 4-12 months
  • Parking structure (if new structured parking) — 6-14 months
  • Phase 1 certificate of occupancy — milestone

Step 6: Re-Leasing and Center Renovations

  1. Create a task group: Re-Leasing & Renovation
  2. Add:
  • Inline retail re-leasing campaign — begins concurrent with construction
  • Common area renovation (existing portions of center) — 3-8 months; can run concurrent with new construction
  • Parking lot resurfacing and restriping — 2-4 weeks
  • Exterior facade renovation — 3-6 months
  • Landscaping and site amenities — 2-4 months
  • Tenant TI construction for new inline tenants — 2-4 months per tenant
  • Center reopening / re-grand opening event — milestone

Key Milestones

MilestoneTypical Timing
Anchor lease modification executedMonth 3-15
Entitlement approvalMonth 12-30
Key tenant pre-lease executedMonth 12-24
Demolition completeMonth 18-36
Construction loan closesMonth 18-36
Phase 1 construction startMonth 20-38
Phase 1 certificate of occupancyMonth 36-60
New anchor opensMonth 38-64
Center stabilized (90% leased)Month 48-84

Common Mistakes

  • Not auditing co-tenancy provisions before planning the redevelopment: Co-tenancy clauses that allow inline tenants to reduce rent or terminate if the anchor closes can trigger cascading financial damage during a redevelopment. Know every co-tenancy provision before you plan any demolition.
  • Underestimating temporary parking impact: If you're demolishing 200 parking spaces for Phase 1, existing tenants will see a drop in traffic. Quantify the impact, communicate it to tenants, and have a parking mitigation plan (shuttle service, overflow lot, temporary structure) before demo begins.
  • Starting demolition before tenant relocation is complete: Demolishing a building with tenants still in temporary spaces within it is a legal and safety disaster. Track tenant vacate dates explicitly.
  • Not pre-leasing the new anchor space before construction financing: Construction lenders for redevelopment projects require anchor tenant commitment before they'll fund. Don't start the construction loan process without a signed LOI or lease from your new anchor.
  • Phasing construction without a center-wide parking and circulation plan: Every phase of construction disrupts circulation and parking for existing tenants. Model this for the entire project before construction begins, not phase by phase.

Template

gantt-chart.io includes a shopping center redevelopment timeline template with tenant coordination, entitlement, demolition, construction, and re-leasing tracks pre-loaded. Open it, add your current tenant lease expiration dates, and share with your leasing team, legal counsel, and GC.