How to Share a Gantt Chart

Building a Gantt chart is only half the work. The other half is getting it in front of the people who need it — clients, contractors, executives, or teammates who are not in the project management tool you use every day.

There are three ways to share a Gantt chart: export it as a file (PDF or image), share a live link, or embed it in another page. Each method fits a different audience and workflow. This guide covers all three, with specific steps for gantt-chart.io.

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Method 1: Export as PDF or Image

Exporting is the right choice when your audience is not going to interact with the chart — they just need to review it. A PDF attached to an email or a PNG dropped into a Notion doc is readable by anyone without any account or software.

When to export

• Sending a project timeline to a client for review and sign-off
• Including a schedule in a proposal, contract, or status report
• Attaching a snapshot to a meeting agenda in Google Meet or Zoom
• Archiving a baseline schedule before a scope change

Steps in gantt-chart.io

Step 1: Open your project in gantt-chart.io.

Step 2: Click the export button in the top-right toolbar. Choose "Export as PDF" for a document-quality version or "Export as PNG" for an image.

Step 3: The export captures the full timeline, including all task bars, milestone markers, and dependency arrows.

Step 4: Attach the file to your email, upload it to Google Drive, drop it into Slack, or paste the PNG directly into a Notion page or Confluence document.

Tips for better exports

• Before exporting, collapse any task groups that are not relevant to the audience. Clients rarely need to see every subtask.
• Zoom the timeline to fit the most important date range in the visible area before exporting.
• Name the file with the project name and date (e.g., launch-timeline-2026-08-15.pdf) so recipients can identify it later.

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Method 2: Share a Live Link

A share link gives recipients a live view of the Gantt chart. When the project manager updates a task, everyone with the link sees the change without a new email.

When to use a live link

• Posting the timeline in a Slack channel or Microsoft Teams channel so the team can check status anytime
• Adding the URL to a Notion project page or Linear issue
• Sending to a client or stakeholder who needs to check progress over multiple weeks
• Including in a recurring status email so recipients always see the current version

Steps in gantt-chart.io

Step 1: Open your project.

Step 2: Click "Share" in the top navigation. gantt-chart.io generates a unique link to your project.

Step 3: Copy the link and paste it wherever your audience will find it: Slack, email, Notion, Asana, ClickUp, Linear — any tool that accepts a URL.

Step 4: Anyone with the link can view the chart in their browser. No login required.

Tips for live links

• Post the link in your project's single source of truth (the Notion page, the Slack channel, the Google Doc) rather than emailing it individually. This way people know where to find the current schedule.
• If the project is sensitive, avoid posting the link in public channels. The link is accessible to anyone who has it.
• Add the link to the project description in whatever tool your team uses (Linear, Jira, Asana) so it surfaces whenever someone opens the project.

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Method 3: Embed in a Page

Embedding puts the live Gantt chart directly inside another document or web page. Viewers see the chart without navigating to a separate URL.

When to embed

• Adding a project timeline to a client-facing status page
• Embedding the schedule in a Notion document or Confluence page that serves as the project hub
• Including a timeline in a project proposal built in Canva or a web builder
• Showing a live schedule on an internal dashboard

Steps in gantt-chart.io

Step 1: Click "Share" in the top navigation, then select "Embed."

Step 2: Copy the embed code (an iframe HTML snippet).

Step 3: Paste the embed code into your web page, Notion (using an embed block), Confluence, or any platform that supports iframes.

Step 4: The Gantt chart appears inline. Updates to the chart appear in the embedded view automatically.

Tips for embedding

• Test the embed in the target platform before sharing with clients. Some tools (Notion, Confluence) support iframes; others do not.
• Consider the iframe dimensions. A 1200px wide by 500px tall iframe works well for most desktop layouts.

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Sharing by Audience Type

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Common Questions About Sharing Gantt Charts

Q: Do recipients need to create an account to view a shared link?

No. Anyone with the share link from gantt-chart.io can view the chart in their browser without logging in or creating an account.

Q: Can recipients edit the chart if I share the link?

View links are read-only. Recipients can see the timeline but cannot change tasks, dates, or dependencies. Only the project creator can edit the chart.

Q: What if I want to share only part of the timeline?

Export as PNG and crop the image before sending. Alternatively, collapse task groups that are not relevant to the audience before generating the export.

Q: How do I share a Gantt chart in a Notion doc?

Use the embed option. In Notion, type /embed to open the embed block, then paste the embed URL from gantt-chart.io. Notion renders the chart inline.

Q: How do I share a Gantt chart in a slide deck?

Export as PNG and insert the image into your PowerPoint, Keynote, or Google Slides presentation. Size it to fill the slide. For live presentations, consider copying the share link into the presenter notes so you can open the live chart during Q&A.

Q: Can I print a Gantt chart?

Yes. Export as PDF and print from your browser's standard print dialog. Landscape orientation works best for most timelines.

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Start sharing your Gantt chart from gantt-chart.io: free, no account required.