Free, no sign-up to start: the plan opens as a live, editable Gantt chart. 16 tasks across 4 phases, about 37 weeks if every task runs in sequence.
What's in the template
Budget and priorities
Draft guest list
Venue tours and booking
Photographer and videographer
Caterer and menu
Officiant
Music or DJ
Florist and decor
Attire shopping and fittings
Save-the-dates
Invitations designed and mailed
RSVP collection
Seating chart
Final vendor confirmations
Rehearsal
Wedding day
| Phase | Task | Example duration |
|---|---|---|
| Foundations | Budget and priorities | 7 days |
| Foundations | Draft guest list | 14 days |
| Foundations | Venue tours and booking | 30 days |
| Vendors | Photographer and videographer | 14 days |
| Vendors | Caterer and menu | 21 days |
| Vendors | Officiant | 7 days |
| Vendors | Music or DJ | 14 days |
| Vendors | Florist and decor | 14 days |
| Details | Attire shopping and fittings | 60 days |
| Details | Save-the-dates | 7 days |
| Details | Invitations designed and mailed | 21 days |
| Details | RSVP collection | 35 days |
| Final | Seating chart | 7 days |
| Final | Final vendor confirmations | 7 days |
| Final | Rehearsal | 1 day |
| Final | Wedding day | 1 day |
Durations are examples to replace with your own estimates, not benchmarks.
About this wedding planning timeline
Wedding planning is a dependency chain: the guest count shapes the venue, the venue sets the date, and the date drives every vendor booking. This template follows that chain so you book in the right order.
It covers most of a year of planning. If you have less time, compress the early tasks; the order stays the same.
Who it's for: Couples planning their own wedding and planners who want a clear plan to share with clients.
How to use it
- Open the plan. Click Open in the editor. No sign-up needed to start editing.
- Set the wedding date. Set the first task to start today, then adjust durations until the wedding day lands on your date. Anything that would run late needs a shorter duration or to run in parallel.
- Split tasks between partners. Use the owner field so each of you knows which bookings are yours.
- Share with family or your planner. Send a read-only link so everyone sees the same dates.
Planning tips
- Settle a guest count range before touring venues; capacity rules out options quickly.
- Attire usually needs several fittings. Leave room before the final one.
- Set the RSVP deadline so it lands before the caterer's headcount deadline.
Frequently asked questions
- What should be on a wedding planning timeline?
- Budget, guest list, venue, key vendors (photography, catering, music, flowers), attire, stationery, RSVPs, seating, final confirmations and the rehearsal.
- Is the template free?
- Yes. Opening and editing the template is free, and a free account saves one project.
- Can I add my own tasks?
- Yes. Click into the chart to add, rename, move or delete any task.
Related templates
The free plan saves one project. Downloads (PDF, CSV) and more projects are on Solo, $12/month.